Gifted Smile – Privacy & Cookie Policy
 

1. Introduction

Gifted Smile (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal information.
This policy explains how we collect, use, and store your data when you visit our website, participate in fundraising activities, or contact us, as well as how we use cookies.

By using our website, you agree to the terms of this Privacy & Cookie Policy.

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2. Who We Are

Gifted Smile is a UK-based fundraising initiative that supports The Treatment Bag Charity and Something to Look Forward To.
We raise funds and awareness for these charities through donations and the gifting of Special Treats.

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Contact details:
📍 Gifted Smile, 5 Field House Close, Wetherby, LS22 6UD
📧 hello@giftedsmile.org

Gifted Smile is not a registered charity and acts as a fundraising facilitator.

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3. Information We Collect

We may collect the following types of information when you use our website or contact us:

Personal details such as your name, email address, or phone number (if you contact us directly).

Donation details you choose to share with us (e.g., which charity or appeal you donated to).

Technical information such as IP address, browser type, and usage data, collected automatically through cookies.

Content you submit to us (e.g., stories, testimonials, or photos) if you choose to share them.

We do not process payment card information directly; all donations are handled securely by JustGiving or the partner charities.

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4. How We Use Your Information

We use your information to:

Respond to enquiries or messages you send us.

Keep records of fundraising activity and donor engagement.

Share updates about Gifted Smile’s initiatives (only if you’ve consented to receive them).

Improve our website’s content, layout, and performance.

Comply with any legal obligations.

We never sell or rent your personal data to third parties.

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5. Sharing Your Information

We may share limited data with:

Partner charities (The Treatment Bag Charity and Something to Look Forward To) where relevant to your donation or enquiry.

Service providers who help us operate the website (e.g., hosting or analytics providers).

Authorities if required by law or for the prevention of fraud or crime.

We ensure all third parties respect your privacy and protect your data in accordance with the law.

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6. Legal Basis for Processing

Under the UK GDPR, we rely on one or more of the following lawful bases:

Consent: when you sign up for updates or submit content.

Legitimate interests: to promote and administer our fundraising activities.

Legal obligation: to comply with applicable UK laws.

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7. Data Retention

We keep your personal information only for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements.
When no longer needed, data is securely deleted or anonymised.

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8. Your Rights

Under UK data protection law, you have the right to:

Access the personal data we hold about you.

Request correction of any inaccurate information.

Request deletion of your data (“right to be forgotten”).

Withdraw consent where processing is based on consent.

Object to or restrict certain processing activities.

Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your rights have been breached.

To exercise your rights, please contact us at hello@giftedsmile.org
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9. Cookies

Cookies are small files stored on your device that help the website function and improve your browsing experience.

We use:

Essential cookies – required for the website to work properly.

Analytics cookies – to understand how visitors use our site and improve functionality.

Third-party cookies – from platforms such as JustGiving or social media if you interact with their links or embedded content.

You can manage or disable cookies at any time through your browser settings.

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10. External Links

Our website contains links to third-party sites, including JustGiving and our partner charities.
We are not responsible for the privacy practices or content of these external websites.
Please review their privacy policies before providing personal information.

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11. Security

We take reasonable steps to protect your personal information from loss, misuse, unauthorised access, or disclosure.
However, no online system is completely secure, and you use the website at your own risk.

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12. Changes to This Policy

We may update this Privacy & Cookie Policy from time to time.
Any changes will appear on this page with a revised “Last updated” date.
Please check back periodically to stay informed.

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13. Contact Us

If you have any questions or requests regarding this policy, please contact:
📧 hello@giftedsmile.org

📍 Gifted Smile, 5 Field House Close, Wetherby, LS22 6UD